Authors guidelines

1 Publication Information

1.1. Scope

The journal BiD: textos universitaris de biblioteconomia i documentació (BiD) publishes original research papers, review articles and reports on all areas of basic and applied research in archive studies and library and information science.

1.2. Languages

The working language of the journal is Catalan, although manuscripts may also be submitted in Spanish and in other languages. Manuscripts submitted in English, French, German, Italian and Portuguese will be published in the original language accompanied by a translation into Catalan, when possible. To facilitate BiD's production process, when the authors of these submissions are native Catalan- or Spanish-speakers, they will be asked to provide the Catalan or Spanish translation themselves. Manuscripts submitted in English may use British or American spelling and terminology but should follow either variant consistently. When the writer is not a native English speaker, the language in the text may be revised in-house.

1.3 Submitting manuscripts

Manuscripts should be submitted to BiD's editorial board at the submission and review portal <http://journals.uoc.edu/ojs/index.php/bid>.

1.4 Selection and review

The editorial board will send the author a receipt of manuscript acknowledgement and the manuscript will then be assessed, first by BiD's in-house science editors and then externally by experts in the field, by anonymous peer review. Within two months of receiving the manuscript, BiD will inform the author of its decision to accept or reject the manuscript, or to accept it pending satisfactorily completed revisions following the recommendations of the in-house and external reviewers. Note that BiD maintains a register of the names, affiliations, email addresses, specialties and mother tongue languages of BiD reviewers and that this is available for consultation.

1.5 Publication ethics and malpractice statement

The journal BiD: textos universitaris de biblioteconomia i documentació is committed to upholding the highest standards of publication ethics and takes all possible measures against any publication malpractices.

All authors submitting their works to BiD for publication as original articles attest that the submitted works represent their authors' contributions and have not been copied or plagiarized in whole or in part from other works.

The authors acknowledge that they have disclosed all and any actual or potential conflicts of interest with their work or partial benefits associated with it. In the same manner, BiD is committed to objective and fair peer-review of the works submitted for publication and to preventing any actual or potential conflict of interests between the editorial and review personnel and the reviewed material.

In cases of suspected or alleged misconduct, BiD's editorial board will follow the Code of Conduct and Best Practice Guidelines for Journal Editors developed by the Committee on Publication Ethics (COPE) (http://publicationethics.org/files/Code_of_conduct_for_journal_editors.pdf).

 

2 Presentation guidelines

Authors should observe the journal's in-house style in the following areas.

2.1 Format

Manuscripts should be submitted electronically, preferably in RTF or Word.

2.2 Figures

Manuscripts may include tables (with text and/or numbers) and figures (images, graphics, screen captures, etc., using the JPEG standard with a maximum dimension of 600 pixels). Number this material (Figure 1, Table 1, etc.) and submit it in an Excel file, each figure in its own spreadsheet. Indicate the place in the text where the figures are to appear by a short descriptive text, which will be published beneath the figure.

Centre the captions for tables, figures, photographs and other such material in font size 10, with no final full stop. References to table, figure, graphic, photograph or image numbers should provide complete information.

Figure 1. Access portal to the CDPAC architecture catalogue
Table 1. Comparison of data submitted and answers received

2.3 Length

Submissions to the section Research papers and review articles should not exceed 4,000 words. Submissions to the sections Case studies and analyses and Resources should not exceed 3,000 words.

2.4 Page format and font

All texts should be left-justified in Times New Roman font size 12.

2.5 Paragraphs

Paragraphs should not be indented and should be separated by a blank line. Before the title of a new section there should be two blank lines.

2.6 Title page, information on the author and section titles within the paper

To ensure blind review, the first page of the manuscript should include only the title, which should be in font size 16, in bold, using sentence-case capitalization (i.e., capitalizing the first word and all subsequent proper nouns). Do not punctuate the title with a final full stop. If there are two parts to the title (title and subtitle), separate these by a colon or dash.

Information on the author is given in up to five parts: author's name, professional title, place of work, affiliation (if appropriate), and email address. Write the author's name in small capitals and separate it from the information below by one line of blank space. All this section should be in font size 12.

An example is given below.

Ernest Abadal

Lecturer at the Facultat de Biblioteconomia i Documentació
Universitat de Barcelona
abadal@ub.edu

An example with two authors is given below.

Miguel Ángel Marzal García-Quismondo

Lecturer in Library Science and Documentation
Universidad Carlos III de Madrid
mmarzal@bib.uc3m.es

Maria Jesús Butera Fajardo

PhD student in Documentation
Universidad Carlos III de Madrid
mjbutera@gmail.com

An example with two authors from the same institution is given below.

Mònica Baró, Maite Comalat

Lecturers at the Facultat de Biblioteconomia i Documentació
Universitat de Barcelona
baro@ub.edu, comalat@ub.edu

All section and sub-section titles within the paper should take sentence-case capitalization and be in bold. Section titles should be in font size 14 and all lower level titles should be in font size 12. Section and sub-section titles should not be indented.

Examples of section and sub-section titles are given below (observing the font size required).

3 Portal design

3.1 Accessibility

3.1.1 eAccessibility

2.7 The abstract

All submissions to the section Research papers and review articles should be accompanied by an abstract consisting of three paragraphs: the first on the aims of the contribution, titled Objectives; the second on the research methods used, titled Methodology; and the third on findings, titled Results. The abstract should come after the information about the author(s) and should precede the main body of the paper. The title, Abstract, should be in font size 14 in bold. The subtitles Objectives, Methodology and Results should be written as run-in heads in font size 10 and in bold, followed in each case by a colon and the rest of the text in font size 10. The total length of the abstract should be between 150 and 250 words.

An example is given below (observing the font sizes required).

Abstract

Objectives: The main objectives of this paper are to provide an overview of the current state of studies in library and information science in Spanish universities and to discuss the challenges this discipline is facing and the strategies that might strengthen the position of LIS-related studies and professional practice. But the paper also reconsiders why LIS in Spain is crossing the boundaries in two ways. First, it examines interdisciplinarity in LIS and identifies some of the travel companions LIS has made on its journey across the boundaries; and second, it analyzes the negative social repercussions LIS has experienced. Finally, the paper proposes initiatives to mitigate the low visibility of LIS education and the profession as a whole.

Methodology: Data were gathered from the official agencies the Spanish Ministry of Education, Culture and Sports, the Instituto Nacional de Estadística (National Institute of Statistics, INE) and the Red de Centros y Departamentos de Información y Documentación (Network of University Centres and Departments of Information and Documentation, RUID). Further data were obtained from the annual reports of Spanish universities.

Results: We describe the current situation of undergraduate courses, master's degrees and doctoral programmes. Among other observations, we note the general decrease in the demand for LIS undergraduate studies and we propose that the increase in postgraduate studies is unsatisfactory.  Finally we reflect on the challenges that these studies are currently facing in this country and suggest strategies that may be used to strengthen the position of both LIS education and the profession as a whole.

All submissions to the sections Case studies and analyses and Resources should be accompanied by an abstract consisting of a single paragraph of between 100 and 150 words. The abstract should come after the information about the author(s) and should precede the main body of the paper. The title, Abstract, should be in font size 14, in bold, while the paragraph below it should be in font size 10.

An example is given below (observing the font sizes required).

Abstract

This paper uses an analysis of the repositories of Spanish universities to identify which institutions contain rare book and manuscript collections. The method used in this analysis involved examining each university on the basis of a list comprising eleven elements. A total of 60 universities were found to have repositories but only 28 (16.8%) of these contained rare book and manuscript collections. In the light of these figures, which suggest that Spanish university repositories do not generally consider the preservation of rare books and manuscripts to be part of their institutional mission, the paper reflects upon why some Spanish university repositories do contain such collections.

2.8 In-text citations and bibliography

BiD uses the Harvard System (author–date) for in-text citations. These should therefore consist of the author's name, punctuated by a comma, followed by the year of publication. Where a page number is to be included, this should follow the year of publication, introduced by the abbreviation p. Where page numbers are to be included, these should be introduced by the abbreviation pp. and separated by an en-dash. Where there are two or more authors, connect these with the word and. When two or more papers are cited, separate these by a semi-colon. Enclose the whole citation in brackets.

(Larsgaard, 1996)
(Phillips, 1996, p. 78)
(Berman, 2005, pp. 45–67)
(Osman and Jones, 1998)
(Fenoll and Llueca, 2006; Artigal, 2007)

The bibliography should appear at the end of the paper and be titled Bibliography in font size 14 in bold. Alphabetize entries by the lead name or the first word in the reference and the year of publication, following ISO 690 and ISO 690-2 in the Catalan adaptation by Assumpció Estivill and Cristóbal Urbano.

A reference to a monograph:

Pattie, Ling-yuh W.; Cox, Bonnie Jean (eds.) (1966). Electronic resources: selection and bibliographic control. New York: Haworth Press.

A reference to a journal article:

Larsgaard, Mary Lynette (1996). "Dades espacials en format digital en cartoteques universitàries: 'un altre format i prou?'". Item: revista de biblioteconomia i documentació, no. 18 (January–June 1996), pp. 75–82.

A reference to a book chapter:

Hirons, Jean (2002). "AACR2 and seriality". In: Jones, Wayne; Ahronheim, Judith R.; Crawford, Josephine (eds.). Cataloguing the web: metadata, AARC, and MARC 21. Lanham, MD: Scarecrow Press, pp. 31–34.

In references to electronic resources, the date of consultation should appear in square brackets, preceded by the word Accessed, punctuated by a colon and a space. The date should follow the day–month–year format in numbers separated by slashes.

Willet, Perry (1996). "The Victorian Women Writers Project: the library as a creator and publisher of electronic texts". The public-access computer systems review, vol. 7, no. 6. <http://epress.lib.uh.edu/pr/v7/n6/will7n6.html>. [Accessed: 03/01/2008].

Further examples are given below.

Estivill, Assumpció; Urbano, Cristóbal (1994). "Proposta de directrius per establir l'estil de les referències i citacions de fonts bibliogràfiques i no bibliogràfiques de la revista Item". Item, no. 15 (July–December 1994), pp. 15–59. <http://www.raco.cat/index.php/Item/article/viewFile/22448/22282>. [Accessed: 23/01/2008].

Estivill, Assumpció; Urbano, Cristóbal (1997). "Cómo citar recursos electrónicos". El profesional de la información, vol. 6, no. 9 (September 1997), pp. 16–26. <http://www.elprofesionaldelainformacion.com/contenidos/1997/septiembre/como_citar_recursos_electrnicos.html>. [Accessed: 09/01/2008].

2.9 Notes

This section should come after the bibliography. It should be titled Notes, in font size 14 in bold, and the text itself should be in font size 10. Number the notes in the text using the superscript key (1, 2, 3), following rather than preceding punctuation marks.

The 2000 edition solves the terminology problems,1 which are particularly complex in Section 4.

2.10 Appendices

This section should come after the notes. It should be titled Appendices in font size 14 in bold, and the text itself should be in font size 10.

2.11 Translation of proper names

Preserve the non-English proper names of organizations and bodies. These names may be accompanied by a translation in brackets, where deemed appropriate.

Generalitat Valenciana (Government of Valencia)
Högskolan i Borås (University of Borås)
Departament d'Educació (Ministry of Education)

2.12 Other typographic issues

2.12.1 According to type

Type Typographic treatment Examples
Monographs Italics
Sentence-case capitals
Student guide
Serial publications in English Italics
Title-case capitals
American Journal of Science
Serial publications in other languages Italics
Sentence-case capitals
Educació i història: revista d'història de l'educació
Revista de libros
El periódico de Catalunya
Electronic resources not regularly updated (continuing resources) Italics
Sentence-case capitals
Biblioteca digital hispànica
Teseo
El web de les ciències socials: recursos d'Internet per a les ciències socials
CCUC
Google
Iwetel
Individual items In quotes
Sentence-case capitals

 

"News list"
Proper names
(persons and bodies)
Title-case capitals Amadeu Pons
Doc6
Departament d'Acció Social i Ciutadania
Concepts Lower case dynamic form
Quotations Straight double quotes As Sorribes says, we must bear in mind that "information is a basic input in the local production process".
Words in other languages Italics It was not until later that these marcas de fuego were researched in any depth.
Metalanguage Italics This type of updating is known as continuing resources.
Computer programs, networks, languages and protocols Title-case capitals Internet
Visual Basic Script
Java
CGI
Linux
Microsoft Windows
Computer files, menu options, buttons Straight double quotes "formulari.htm"
"llista.asp"
"adqui.mdb"
"Activate edition"
"Save as"

2.12.2 Apostrophes and quotation marks

Use straight apostrophes and quotation marks. Use double marks for a quotation and single marks for a quotation within a quotation.

Last year's document proposed that "we should not forget to access 'Change of keyword' in the menu".

2.12.3 Dashes

For interpolations, use the em-dash (—) with a space before and after it. To indicate a closed ranges of values (pages, years, etc.) or a connection, use the en-dash (–) or minus sign (-).

The Weber database — redesigned by Watt and Molloy — offers a number of advantages.
Chapters 5–9 offer a detailed account of the new protocols.
The programme is considered to have positively influenced trainer-trainee relations.

2.13 References to web pages

In-text citations of web pages should be recorded using the corresponding URL.

TERMCAT provides solutions for the new terms.

 

Updated: 23/12/2015

English